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Security Role Descriptions

Security Role Description of Rights Who Needs This Role?
College Administrator Total access to every faculty member who is currently (or who was most recently) a part of the college. Allows the user to also change/edit/add faculty data to any faculty member in the college. Faculty Profile Managers, Deans, Associate Deans and college secretaries (only if they need to edit data).
College Read-Only Access to view every faculty member who is currently (or was most recently) a part of the college. Does not give ability to change data. Anyone who needs to be able to view (but not edit) college faculty data.
Department Administrator Total access to every faculty member who is currently (or who was most recently) a part of the department. (Same privileges as the College Administrator, but on the department level.) Department chairs and secretaries (only if they need to edit data).
Department Read-Only Access to view every faculty member who is currently (or was most recently) a part of the department. Does not give ability to change data. Anyone who needs to be able to view (but not edit) department faculty data.
Faculty

Allows faculty members the right to manage their own data and to run their own reports.

Non-faculty should not be given this role. (It is only granted at the time an account is created.)

All faculty members.
Individual

This role gives the user the rights to access and manage another faculty member’s data and to run reports on that data.

(Users with College or Department rights over an individual do not need this role to access/manage an individual’s records.)

Staff asked to update a faculty member’s records.