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Tips and Shortcuts

Duplicating Records

Sometimes it is easier to copy a record on the summary page of a Faculty Profile screen rather than start a new record from scratch. To duplicate any record, just click on the "Copy" icon on the far right of the record you would like to duplicate on any summary screen. This will open the duplicate record and allow you to make any necessary changes. After saving the record, it will show up on the summary screen.

Expanding Text Boxes

Click and drag the bottom right corner of the text box and you can manually adjust how large you want the text box to be.

Import Citations from Other Systems

There are two ways to import citations into Faculty Profile from other databases:

1) BibTeX Imports enables you to import citations from a wide variety of reference managers or databases, including EndNote, Google Scholar, Mendeley, RefWorks, Scopus, Web of Science or Zotero. For more information on BibTeX Imports, click here.

2) You can connect to PubMed from within Faculty Profile to search for and import citations. Visit this page for details.

Open Two or More Windows/Tabs

Faculty Profile allows you to open and work in two or more windows or tabs at the same time. This is very helpful for viewing more information side by side. You can also use this technique to facilitate transferring data from one place to another. Use the tools in your web browser/mouse/trackpad/keyboard to open an additional window or tab.


Pasteboard is a time-saving feature that facilitates transferring data from one document, such as your vita in Microsoft Word, into Faculty Profile. To access PasteBoard, click the text PasteBoard in the top right-hand of the Faculty Profile screen. Paste any amount of text into PasteBoard. After you have pasted text, you can select text from PasteBoard and then paste (or click-and-hold on the text you selected and drag the text) into a field on any Faculty Profile screen.

Rapid Reports

While you are managing your activities, Rapid Reports provides you with quick easy access to the reports you can run from Faculty Profile. To access Rapid Reports, click on Activities on the top header of the screen (select Manage Activities and then the button Rapid Reports will appear on the top righthand portion of the screen).


Google Toolbar and Yahoo Toolbar are two applications that have spell-check. These applications work with all of the websites you use, including Faculty Profile. They even allow you to use the words you add to your custom dictionary with all sites you visit. Most modern browsers also have settings or preferences which enable the browser to check your spelling as you type across all web applications.